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Return to Guidelines
CLEAN UP
- If possible, join all files together for global search
and replace clean up operations. When complete save each
chapter as an independent file. All preliminary matter
counts as a single chapter as does the bibliography. Naming
conventions: prelim.wp, 01.wp, 02.wp, biblio.wp, index.wp.
- Spacing between words (including punctuation) is one
space only. No double spacing after periods. Do a global
search and replace.
- No space between period at the end of a sentence and
the paragraph return. Remove globally.
- Change double hard returns [Hrt][Hrt] to single hard
returns.
- Remove [tab]s from the middle of text and replace with
a space.
- Em dashes are made holding down the Alt key and typing
0151 on the key pad. Remove spaces before and after an
em dash.
- Change punctuation and quotation marks so that commas,
periods, question marks, and exclamation marks go inside
quotation marks, colons and semi-colons go outside. There
is no space between quotation marks and the text within
the quotation marks.
STYLE (General)
- Do not use italics, capital letters, underlining, bolding
or different sized fonts for emphasis or to make things
"look pretty," we will take care of the presentation
once the manuscript is in the right format, all we want
is the straight goods.
- Hancock House generally follows the Chicago Manual of
Style. Consistent usage is important. Ensure consistency
in all details including spelling, punctuation, hyphenation,
numbering, metric conversion, bibliography, and other
matters of form. Phone 604-538-1114 if you have questions:
DO NOT ASSUME OR DECIDE FOR YOURSELF.
- Follow American spelling style. Refer to Webster's Dictionary.
Favor (not favour), behavior (not behaviour) favorite
(not favourite), gray (not grey), center (not centre),
traveling (not travelling), toward (not towards), and
maneuvered (not manoeuvered).
- Do a spell check with an American spell check dictionary.
Keep a list of all words in the manuscript that your spell
checker does not recognize. WordPerfect's spell checker
does this automatically. If you need help, please ask.
- Inconsistencies, repetition of information or narrative,
awkward or ungrammatical construction, tortured phrases,
and the like should be remedied if possible, noted if
not.
STYLE RULES (Specific)
- To italicize words and phrases use Word Perfect italics
- All book titles are italicized: American English Collegiate
Dictionary
- Italicize foreign words such as per se and en
masse.
- Metric is used only for scientific and technical manuscripts.
Hancock House will instruct when metric conversion is
necessary. General conversions are as follows: one inch
(2.5 cm), one mile (1.6 km), one gallon (4.5 liters),
one pound (453 grams), one ton (1,000 kilograms).
- Numbers: spell out one to ninety-nine, then use 100,
1,000, etc; when there are several numbers of the same
type in close proximity, use figures. When abbreviations
are used with numbers (for technical material ) use figures
100ºC, 3 km, 13 g
- Percent: always use figures for numbers and always spell
out percent: 1 percent and 71 percent and not one percent
nor 71%
- Age: spell out for occasional use, use figures if several
close together.
- Money: spell out figures from one to ninety-nine followed
by the word dollars: six dollars, 100 dollars. If there
are several mentions of money in close proximity then
use $ and cents; in figures: $5, $200, $2,000, $1.2 million,
$6 billion.
- Dates are written like March 17, 2003
- Small caps are used for A.D., B.C.
- Time is written out as in the time is three o'clock.
An airplane is approaching at six o'clock. Meet me tomorrow
at 3:00 p.m. (lower case a.m. and p.m.)
- Centuries are always written out such as twentieth century
and sixth century. For A.D. and B.C. write 350 A.D. (Small
caps on A.D. and B.C.)
- Spell out abbreviations: versus not vs, okay not ok.
- Title: for general reference use lower case: secretary
of state, premier, etc. When used with a name use upper
case: Prime Minister Smith.
- Plant and animal names: use lower case unless they incorporate
a proper name: golden retriever, German shepherd, etc.
PUNCTUATION
- No apostrophe after the zero in the 1900s or 1930s
- Possessive for Burns is Burns' and Charles' friend.
- Lower case after a colon. "Finally, the day came:
a message..."
- Place quotations in double quotes and use single quotation
marks within quotations. For example, "They called
him 'Whitey' when he was 'on the run'" Or, "Remember
the commandment 'Honor thy father and thy mother.'"
- Hyphens are used for compound words and compound adjectives:
head-on, pregnancy-tested, large-scale, well-supplied.
Do not use a hyphen between words that are better written
as one word: waterfowl, weekday, daytime, hearsay, headrest,
headline, headlight, bedchamber, wildlife, bellboy. Refer
to a dictionary as necessary. If the word/words in question
are not found in the dictionary, make them two words,
unless you KNOW common usage is otherwise.
BIBLIOGRAPHY STYLE
Follow the form of the examples given:
- The Art and Science of Book Publishing, by Herbert S.
Bailey, Jr. (New York: Harper and Row, 1970).
- Book Publishing in America, by Charles A. Madison (New
York: McGraw-Hill, 1966).
- Sound Heritage, Volume III, Number 2, 1974, Provincial
Archives, Victoria, B.C.
- The Timberman Magazine, Number 12, Volume 34, October,
1933, Timberman, Portland, Oregon.
FROM MANUSCRIPT TO BOOK
The following gives a rough sketch of the process and steps
involved in the production of a Hancock House book.
1. Publisher receives clearly typed manuscript (double-spaced
and numbered) complete in all details.
2. Editing. Author and publishing house editor work together
to streamline the manuscript.
3. Author approves and/or adds to editorial changes.
4. Manuscript loaded into Quark Express for layout work,
picture section is constructed.
5. Typeset pages are proofread by editor.
6. Copies of assembled camera-ready numbered pages are
sent to the author for final proofing and indexing.
7. Approved camera-ready copy sent to printer.
8. Blue-line proof received by publisher for final approval.
9. Books received and sold.
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